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How to create business systems?

How to Create a Business System

When I started blogging I was terrible with time management and left out things like cleaning, reading, working out, having dinner ready and time for my boyfriend. I asked myself: how to create a business system

I remember back in the day when we were little my mom bought the whole muppets book collection, one book in particular called ”Fozzie Bear, Star Helper” helped me remember the right way to create a successful system.

In business, systems are very important, no matter what business you’re in. When I was working as a hostess of a very successful restaurant in Salt Lake a  customer asked my boss “ how do you stay in business” in which he replied: “it’s all a system”

As an entrepreneur/business owner there’s so much to do and too little time,  on top of that the need to stay relevant for your audience and keeping up in bringing good content and learning new tools and things that are coming up. It’s hard to stay organized when you don’t have a system to follow. 


What are “systems” you asked?


Systems are routines composed of good habits that you create. The more you stay consistent with your systems, the more successful you become. 


  • Systems can help you grow your business
  • Gain self-control
  • Help you stay organized
  • Help you delegate and come up with innovative ideas
  • Save time
  • Solve problems
  • Improve productivity
  • Respect your boundaries


Staying organized is a Must!

How to create business systems?


When you follow a system consistently, you create time and mental energy that allow you to focus on your business. A motto that I like to go by is “ your mornings start the night before, and your nights the day of”

Write the 6 most important things you have to do the night before. That’s a start!

Document every activity that you have to do in your business from writing emails to creating content and marketing. This part is a little bit tricky for me because I can be very vague say that you’re trying to eat healthy okay… Vague! How can I break this down? Well, I like oats and raspberries. So there! Start with that. Try to break it down into small habits.

If you’re anything like me and have a hard time keeping up with a system, start slow. If you want to start working out so bad, start taking a pilates or yoga class, or do some rock climbing, walk for 20 minutes. At the end of the week reward yourself with a treat for being consistent.


Adding Structure


After Identifying your business activities, categorize your activities into business functions I do: operations, marketing and finance. Break down each activity into small tags, jot down your priorities.

Operations: What happens in the backend of your business, I.e. Website maintenance, email management, Goals setting and business planning.- 

Marketing: These are things like, content marketing, email marketing, affiliate partnerships and advertising.

Finance: These are Affiliate commissions, payouts, bookkeeping and filing taxes.

Write down the process of each small task, come up with a strategy and the tools you’ll need to automate your business. Create a schedule and include these tasks. For example, If you’re free on Sunday try doing the goal setting and business planning a couple of hours, research keywords and plan your content calendar.

It all comes down to figuring out your next 15 moves, and the way to create them is by planning ahead and being consistent with your system. Find tools that can help you automate your business.

How to create business systems?


But… What if?


Look, I get it… I’ve been guilty not following through my systems. 95 % is Mindset and the rest is strategy… Look for ways to keep you energized.. Get your brain to work for you… Write down a habit you want to accomplish, let’s say this is working out every day… You could sign up for an aerobics class or an activity you always wanted to try. If you don’t have one start walking 20 minutes a day.

The human body is made to move if we don’t move we start feeling down and weak, which leads us into making poor choices, as human being we need to manage how we feel in order to make the right choices, take this as a strategy. Taking care of our health is crucial, especially as an entrepreneur you’d be more productive by taking care of your body first.

Another way is, Rewarding yourself each week when you’ve been consistent the whole week. When you relate a habit with pleasure your brain will always be seeking that reward after the task has been completed. Have a calendar and track every activity each day.

This will also help you be aware of where you’re spending your time. Life doesn’t have to be hard or boring it’s about creating yourself What do you like to do in each area of your life? 


How to create business systems?


Brainstorm ways that you can improve your process in my case, I started with three habits drinking my greens in the morning, listening to affirmations and write one blog post a day (5-minute read), I focus on the process by sticking a star sticker right next to each task every day.

At the end of the week, If I see a complete row with stars I treat myself to playing Fortnite for… ahem.. a long time.BUT only if I see a complete row of star stickers. It’s all about tricking your mind to work for you and knowing how it works.

Ready to Create Your Business System?


It’s fun to create your system, you get a feeling of autonomy when doing it. The hardest part is being consistent, what I realized about creating systems and sticking with them is that you generate respect for yourself and others start to respect you, You become a Leader.

As you create boundaries it’s easier for people to respect them. Realizing that the more I stick with it the more freedom I gain. I get to do the things that I enjoy the most and I get to have more free time.

It all starts with choices you can choose to lay down, smoke weed and scroll through Instagram or you can choose to plan your day and prioritize the things that will get you to achieve your goals. Took me a long time to really get this down but came up with a system tracker in each area of my life that needs improving.

Helping myself first gave me the opportunity to help and give value to others. How do you stay Organize? Is it really hard for you to be consistent when creating a routine or is it a piece of cake? Let me know in the comments below!



6 thoughts on “How to Create a Business System: Create a Working System in 2020”

  1. Hello shea, I really want to first appreciate your effort in putting this great website together and writing this article. i tried creating my online business to a good standard but i faced challenges. with your tips however i am sure i can regain control and create my own working plan

    1. Hi, Benny, It’s very important to acknowledge the challenges we’re facing, all we have to do is show up and a good tip for that is building a system around those challenges. Thank for taking the time to read my article and I’m glad you found it helpful 🙂

  2. First of all thank you so much for sharing such a beautiful article with us . I have long wanted to start a business alongside my family . But I did not understand how to do this and what to do with the system . Because in my family, my husband has to give my baby my other family members time to do the worldly work. Just then your article brought me great news .I now understand how to build my business on a system, how to proceed and how I will succeed .And this is made possible for your article for which you deserve praise .But before starting this business I have to gain control of myself and have faith that I can do it .You have to keep yourself organized, you have to represent yourself, you have to come up with innovative ideas, save time, solve problems, improve productivity and respect your boundaries. I will definitely follow these systems and tell others that it is very easy to do business if you can comply. 

    1. Shanta, I’m so glad that you found value in this article. Yes! you can start a business with your family and succeed. Repetition is key and systems help us stay on track. Thanks for stopping by 🙂

  3. Just the thing I needed, I’m well on my way to building my own online business. A system to map out what exactly I need to do in order for my business to grow sounds like a great ordeal, especially to get this 2020 year started off great. A new decade just started, and I want the business to start booming. Do you have a particular system that works well for you? If so, I’d love taking a look at it!

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